June 20, 2020
Correspondence #6: Clarifications
Just a couple reminders, updates, and clarifications.
As I stated in my last Correspondence #5, we will be taking eSoft off line tonight at 9:00 PM to include time slots for reserving the shallow section of the pool. However, it will be brought back on line at 8:00 tomorrow morning (6/21/20) for reserving the shallow section starting on Tuesday 6/23/20.
To give everyone a chance to reserve it, there is a maximum of only 2 reservations per week (for the shallow section and the diving well combined) with only one of those being allowed on the weekend. The reservations will be $25/50 minute session. There will be one table and two chairs set up for your use, and no other furniture is to be brought in to the pool area. All family members will be expected to social distance from other swimmers, and parents/guardians will be expected to keep their children away from the swim lanes and other swimmers. We ask that you be courteous (provide the proper social distance of 10’) to any of the swimmers that need to use the stairs in the shallow end to gain access to the swim lanes. We also ask swimmers that need to use the stairs to be courteous to the families in the shallow end (ie: show up on time for your time slot, communicate with the family you need to use the stairs, and wipe the rail with the cleaning supplies provided after use). We ask that everyone use their bathrooms at home before coming to the pool to minimize the use of the pool bathroom that needs to be cleaned in between every use. Keep in mind, an accident in the pool will close it for everyone and so if your child needs to use the restroom, please use it!
If you are not keeping track; we now have swim lanes, diving well, shallow water area, and water aerobics that you can sign up for. Unfortunately, since we are not charging full membership fees, all these opportunities are funded by the participants who sign up; therefore, if they are cancelled due to weather or an accident in the pool, we still have the expense of life guards, instructors, and other operation. As a result, we are not able to refund the money to participants if the pool is closed during their respective time slots (this includes the diving well and the shallow pool reservations). To clarify, we process all charges on Fridays for the following week; therefore, any reservations in the system on Friday are confirmed and no further refunds will be given. Any changes made prior to Friday for the following week, a credit will be given.
For those who are interested in the water aerobics on Saturday morning at 9:00 or 10:30; it will be led by Jackie Moore who has been an instructor for over ten years. She will provide instruction for all fitness levels. No equipment is needed nor will it be provided. Swimmers caps are not required but are welcomed to be used by those who prefer it and bring their own. Jackie will provide music and instruction geared to the participants’ level.
One detail when reserving the diving well and shallow end: although there is a max of 2 per week (this is for the diving well and the shallow end combined) with only one of these occurring on the weekend; the only exception is if a time slot goes unfilled. When there is only 36 hours left before that time slot is to begin, anyone can sign up for it even if they already have 2 other slots.
If you are not feeling well or have had a temperature in the last few days, please stay at home.
Thank you for reading yet another correspondence as we try to keep things as clear as possible.
June 18, 2020
Correspondence #5: Lane capacity and Shallow End
If anybody was expecting us to get it right every time, they would have been sorely mistaken. We continue to make changes in an attempt to get as many people in the pool safely as we can, and sometimes it doesn’t work out the way we plan.
When we first opened up the swim lanes in Phase 1, we were limited to 1 swimmer per lane. This was great for 8 people; however, the more popular times filled up so quickly that many people were not able to get into the time slots they wanted. When Phase 2 allowed 3 swimmers per lane, I thought increasing the number of swimmers to 2 per lane would enable more people to safely sign up for the more desired time slots. However, the feedback has been that many people do not feel comfortable swimming with another person in their lane. Therefore, the Board has decided to change the rules back to one swimmer per lane unless you want to bring another family member (from your same household) with you to share your lane. You only need to reserve one lane for 2 family members ($5). Therefore, if you have already signed up for 2 slots ($10) but now only need one lane, you can cancel your other reservation and get a $5 credit to be used at another time, as long as you make the change by 8:00 PM Friday (6/19/20).
On a more exciting note, the Board has decided that we can now allow families to reserve the shallow (“toddler”) section of the pool. Starting on Tuesday (6/23/20), a family (all from the same household) can reserve the shallow section of the pool for $25 for 50 minutes. There will be one table and two chairs set up for your use, and no other furniture is to be brought in to the pool area. We will be temporarily closing eSoft down on Saturday (6/20/20) at 9:00 PM to implement the changes required to allow for this type of reservation and will be opening it back up on Sunday (6/21/20) at noon to allow people to sign up. Please note, all family members will be expected to social distance from other swimmers and parents/guardians will be expected to keep their children away from the swim lanes and other swimmers.
Just a reminder to all swimmers, as the pool gets a little more crowded, we need everyone to work together to remember to social distance from each other.
Thanks again for your support and understanding,
June 14, 2020
Coronavirus Correspondence #4: Lap Swim Continues, Dive Pool, and Water Aerobics
It was nice to see people swimming in the pool this week. Not exactly what we are used to with kids laughing and playing in the pool and then lining up for candy at the Snack Bar during adult swim, but it was much better than a completely empty pool. I hope those of you who were able to do some laps enjoyed it as we try to move forward under the current restrictions.
We continue to try to balance the number of slots for lap swimming with the number of people that want to swim. I know it is hard to commit early (a week or two ahead of time) but it ensures that we can have enough paying swimmers to cover the cost of operation. As much as I would like to make decisions “on the spot,” unfortunately, it is a process to set up with NV Pools and the guards. A few things came up during the first week:
- The eSoft confirmation tells everyone that they are in lane 1. Please disregard the “Lane 1” part. You will be assigned to a lane when you show up at the pool.
- Unfortunately, we can not take walk-ups since the guards will not be aware of whether a walk-up has signed the required waiver or not.
- Family members can switch out with other family members; however, they can not switch out with other people (this would be considered a “walk-up”…see #2 above).
Although Northern Virginia has moved into Phase 2, it is still restrictive (no baby pool), not exactly crystal clear (can use the pool for exercise but not recreation), and some of it is almost impossible to implement (ie: 3 people in a lane that must maintain 10’ distance while exercising). What we (the Board) have decided we can implement at this time is the following:
- Continue to have lap swimming this coming week like we did the first week (signup for 1 swimmer per lane); however, we added more times on Tuesday and Thursday (6/16 and 6/18) from 3 to 5 and on Sunday (6/21) from 1 to 6 to accommodate more people. Signup now.
- We are including water aerobics classes on Saturday (starting 6/20/20) from 9:00-10:00 and 10:30-11:30 AM with a limit of 15 per class. Classes will be $8 per person.
- Starting this weekend (6/20/20) we will also be opening up the diving well to family dive and swim for $25/50 minutes. Obviously, the family in the diving well will need to stay 10’ away from the adjacent lane 7 and other swimmers.
- Starting next week (6/22/20) we will allow 2 swimmers to sign up for each lane and start at opposite ends of the pool. Obviously, 2 family members in the same lane would not be asked to social distance. We will ask faster swimmers to swim in lanes 5, 6, and 7; and the slower swimmers/walkers to use lanes 8, 1, and 2; leaving 4 and 5 for those swimmers in the middle.
We realize this schedule is far from ideal, but it is what we feel comfortable implementing at this time.
June 7, 2020
Coronavirus Correspondence #3: Lap Swim Begins
As a lot of you already know, we have come up with a plan for Phase 1 Lap Swimming and are ready to give it a test run starting on Monday (6/8/20). Hopefully, all of you that are interested in doing lap swimming have signed up; however, if you have not, there are still slots available. Please log in to eSoft to check out times, sign the waiver, reserve your time, and pay. As you should be aware, no one will be charged membership fees during this time and so the only way to pay for the guards and other pool operating expenses is by charging for each slot. We need a minimum number of people to sign up for each slot and so unfortunately we had to eliminate a few of the less popular times. Hopefully the few people that signed up for these less popular slots found other slots that will work for them; if not, you will be refunded your money. All the slots that are now listed for this week (6/8/20 – 6/13/20) are locked-in and so there is no risk of them being cancelled due to lack of participation. These same time slots are also locked in for the following week (6/15/20 – 6/20/20); however, there are a few additional slots that we are trying to expand to but need enough attendance to be confirmed.
In order to offset some of our expenses that we have for this year, we have decided to rent our pool to Makos Swim Team while it is not being used for lap swim or other pool activities. Although this is a new partnership including more hours, it is not unlike our partnership we have had with Tiny Tots for numerous years in which they rented our pool on Tuesday and Thursday mornings. By the way, Tiny Tots will not be using the pool this summer since the restrictions in place do not work with their program.
As we start to hear what the guidelines will be for outdoor pools for Phase 2, it appears they will still be very restrictive. We will continue to review the additional information as it becomes available, and pursue opening the pool to as much activity as possible while adhering to the Governor’s and health department’s instructions and maintaining as safe of an environment as possible. Please bear with us as we continue to step our way through this process.
On behalf of the Board,
Thanks again for your continued understanding and support,
May 31, 2020
Phase 1 Lap Swimming
We are happy to announce the Mosby Woods Pool swim pool will be opening for Phase 1 on June 8th, 2020. Under the Phase 1 scenario, we will only be allowed to open the pool for one swimmer per lane for lap swim (this is a maximum of 8 swimmers at one time for our pool) per the guidelines set forth by the Fairfax County Health Department. You will be able to sign up and pay for the using the pool during Phase 1 using your pool membership account only. By using the pool software sign up process, we can easily see if lanes and time slots are filling up and potentially offer more times. Also, the pool software allows us to try and establish a contactless approach for our Phase 1 pool usage. A detailed set of instructions on how to sign up is at the bottom and will be posted on the Mosby Woods Pool website (htttps://www.mosbywoodspool.com).
Phase 1 Trial Lap Swim Hours: June 8 to June 20
Plan: five hours per day, a mix of opening hours each day.
Monday/Wednesday/Friday 6-8AM, 6-9PM
7:00-7:50AM (as of 1 June, all full)
7:00-7:50PM (as of 1 June, all full)
Tuesday/Thursday 1-3PM, 5-8PM
6:00-6:50PM (as of 1 June, only a few spots left)
Saturday 12-3PM, 4-6PM
12:00-12:50PM (as of 1 June, only a few spots left)
2:00-2:50PM (as of 1 June, only a few spots left
As a reminder since we cannot reasonably open to the General Membership during phase 1, you will not be charged your annual dues for the time we are in Phase 1. This means if you have already paid your dues for this summer, we will refund the portion of your dues for this part of the season. Dues refunds will be calculated once the total duration the pool is available is determined. Since we are not collecting dues, in order to use the pool during Phase 1 each lap swimmer will be $5 per swimmer for a 50-minute
session. The dues collected through the pool software are to cover paying the lifeguards and the other expenses of operating the pool since General Membership is being refunded during this time.
When you sign into your pool membership account, via https://www.mosbywoodspool.com) the additional COVID-19 waiver and pool bylaws will display right after you login. Please take the time to read and understand the COVID-19 waiver as we want to make sure we have a safe pool for everyone to use. We hope by allowing this opportunity during Phase One we can help people get out and enjoy the pool in a safe environment. We understand the rules set out are different than what you are used to, but the additional caution allows for a safe environment for
everyone to enjoy the pool. Each person has their own unique set or circumstances they are dealing with during these stressful times so by setting these rules we can assist keeping everyone safe and able to use the pool. We take these rules very seriously and ask that you do as well.
For Phase 1 Lap Swimming here are the guidelines:
1. Use of the pool will be for 50 minutes (from the top of the hour until 50 minutes after the hour).
2. Swimmers will need to sign a waiver acknowledging the additional rules and risks.
3. Swimmers will need to sign up and pay for their time slots ahead of time using eSoft.
4. We will need at least 6 swimmers to sign up for each time slot.
5. In addition, the pool needs to be open for a minimum of 2 consecutive hours (to ensure guard coverage); therefore, we need 6 swimmers to sign up for each of these time slots (for example: 6 swimmers for 6:00 and 6 swimmers for 7:00 for a total of 12 swimmers for this 2-hour increment from 6:00 – 8:00).
6. Any time slot that does not meet this minimum requirement will be canceled ahead of time and swimmers will be notified in advance.
7. We hope that lap swimmers will sign up for 2 or more times a week.
8. The administrative burden to manage refunds is significant and all no-shows or cancellations due to inclement weather are considered a donation to the pool operation.
9. Since the session is only 50 minutes, we strongly encourage you to use your bathroom at home before you come to the pool. If you need to use the restroom at the pool, the family restroom will be available for use (in which the guard will clean after each use).
10. You will need to shower at home prior to coming to the pool as the normal Men and Women’s restrooms will be closed.
11. You will enter the pool through the gate near the snack bar and go directly to your lane.
12. You will exit the pool through the gate near the Party Area.
13. Swimmers are to wear masks while they enter and exit the pool (obviously, not while they are swimming).
14. All swimmers are expected to practice social distancing at all times.
15. No furniture will be available for use except a chair at the end of each lane for placement of your belongings while you swim.
16. The timing clock will be on display, but no personal equipment will be provided. Each swimmer is required to bring their own equipment including cap, goggles, kickboards, swim floats, etc.
17. At 50 minutes after the hour (regardless of what time you showed up to swim), you will need to exit the pool and then exit through the gate before the next hour, to allow for the next group of lap swimmers.
18. Lap Swimmers must be 14 years of age or be accompanied by a separate paying adult (18 or older). Therefore, if you want to bring your child under 14 you will be reserving 2 lanes for a total of $10.
19. If you or anyone in your household test positive for COVID-19 and used the pool during Phase 1, please contact your health care provider and then email email@example.com to let us know. We will keep personal information safe, but we need to let those that were at the pool know. Note: this rule applies for all staff at the pool as well.
Hopefully the sign up process is fairly straightforward, but here are some Instructions for signing up for Phase 1 Lap Swimming just in case:
1. Using the Mosby Woods Pool page (https://www.mosbywoodspool.com), select “Login” Menu–>”Member Login”sub-menu.
2. Sign into your eSoft account.
3. Read the new COVID-19 waiver carefully and then acknowledge the terms and conditions. If you have any questions about the new rules please contact us at firstname.lastname@example.org
4. Then click the Continue button
5. Click the “Sign Up for Camps/Classes” button at the top center of the page.
6. Click the week you want to sign up for (June 8-14 or June 15-21 )
7. All the available slots will be listed. Select the timeslot you want to sign up for and click the “Sign Up” button on the far right.
8. A separate window will be displayed titled “Select Family Member”. Only those family members registered with your account will be available for selection.
9. Select a person from the Family Member dropdown option.
10. Click the Add to Cart button.
11. At this time, you can sign up for more classes by going back to step 6 or if done click the View My Cart and Check out button
12. Once you verify the classes you want to sign up for are listed in your cart, click the Continue to Checkout button.
13. On the next page, you can re-verify the information and then click the Continue with Payment and Scheduling button
14. Next the payment page will appear where you will have to enter you credit card information to purchase your timeslot.
15. Once you enter your information and are ready to complete your purchase, click the Payment button. – Note: you can cancel all purchases up to 2 days before the first day of the camp (i.e. June 5th 11:30pm for the first week of June 8th )
We hope that this program allows those who choose to participate to enjoy the pool for lap swimming, and with everyone’s cooperation, we hope that we will be able to continue this program for as long as Fairfax remains in Phase 1. Any questions please feel free to reach out.
On behalf of the Board,
May 24, 2020
Coronavirus Correspondence #2 (sent to the membership via email)
During this time of COVID-19, I want to let you know that the Board is working hard to open the pool under the guidelines of the Governor and the local health departments in as safe of a manner as possible. As we step our way through this process, we want to update you with some of the decisions we have made at this point. Please understand that we do not have all the answers, as things are changing daily, and no one knows what the future holds in this crazy time.
We do know that our area will open up on a phase by phase basis and each step of this process has certain guidelines we must follow and other recommendations that we plan to implement in our daily operation of the pool. As I write this, we are currently in Phase 0 which means the pool cannot be opened.
We anticipate that Fairfax will be entering Phase 1 at the end of May or the beginning of June. Under the Phase 1 scenario, we will only be allowed to open the pool for one swimmer per lane for lap swim (this is a maximum of 8 swimmers at one time for our pool) per the guidelines set forth by the health department. We cannot reasonably open to the General Membership during this phase; therefore, you will not be charged for the time we are in Phase 1. This means if you have already paid your dues for this summer, we will refund the portion of your dues for this part of the season. This refund will not be sent back to you yet, because we do not know how long this will last and the amount of the total refund. Once we can open to the general membership, the percentage of the season in which you could not use the pool will be sent to you within a few weeks. For example, if it is determined that we can open on July 1st, there would be 75 days left of the season that was originally 108 total days. Therefore, 70% of the season would be left and you would be refunded 30% of your yearly membership dues within a few weeks after we are able to open (any initiation fee and guest passes remain the same). Please note, this is only an example and is not trying to predict when we will be able to open to the general membership. The exact details of refunds will be determined, calculated, and communicated to membership once we are able to open general operations.
Since we cannot open to the general membership during Phase 1, we have decided to try to open the pool as the guidelines allow: for Lap Swimming only. In order to pay for this (since we are not collecting dues) we need each lap swimmer to pay for the time they use. The amount will be $5 per swimmer for a 50- minute session. Obviously, we need to charge this amount to pay the lifeguards and the other expenses of operating the pool. You should have seen the survey for this (and hopefully you responded) and based on this feedback, the Board has decided to try opening for Lap Swim on a 2-week trial basis starting on June 8th, assuming we are in Phase 1 by that date. Please note, you will be receiving an email through eSoft (our pool management software) which will provide the schedule for you to sign up and pay.
For Phase 1 Lap Swimming there will be some guidelines:
- Use of the pool will be for 50 minutes (from the top of the hour until 50 minutes after the hour).
- Swimmers will need to sign a waiver acknowledging the additional rules and risks.
- Swimmers will need to sign up and pay for their time slots ahead of time using eSoft.
- We will need at least 6 swimmers to sign up for each time slot.
- In addition, the pool needs to be open for a minimum of 2 consecutive hours (to ensure guard coverage); therefore, we need 6 swimmers to sign up for each of these time slots (for example: 6 swimmers for 6:00 and 6 swimmers for 7:00 for a total of 12 swimmers for this 2-hour increment from 6:00 – 8:00).
- Any time slot that does not meet this minimum requirement will be canceled ahead of time and swimmers will be notified in advance.
- We hope that lap swimmers will sign up for 2 or more times a week.
- The administrative burden to manage refunds is significant and all no-shows or cancellations due to inclement weather are considered a donation to the pool operation.
- Since the session is only 50 minutes, we strongly encourage you to use your bathroom at home before you come to the pool. If you need to use the restroom at the pool, the family restroom will be available for use (in which the guard will clean after each use).
- You will need to shower at home prior to coming to the pool.
- You will enter the pool through the gate and go directly to your lane.
- Swimmers are to wear masks while they enter and exit the pool (obviously, not while they are swimming).
- All swimmers are expected to practice social distancing at all times.
- No furniture will be available for use except a chair at the end of each lane for placement of your belongings while you swim.
- The timing clock will be on display but no personal equipment will be provided. Each swimmer is required to bring their own equipment including cap, goggles, kickboards, swim floats, etc.
- At 50 minutes after the hour (regardless of what time you showed up to swim), you will need to exit the pool and then exit through the gate before the next hour, to allow for the next group of lap swimmers.
- Lap Swimmers must be 14 years of age or be accompanied by a separate paying adult. Therefore, if you want to bring your child under 14 you will be reserving 2 lanes for a total of $10.
- We hope that this program allows those who choose to participate to enjoy the pool for lap swimming, and with everyone’s cooperation, we hope that we will be able to continue this program for as long as Fairfax remains in Phase 1.
We realize this is not an ideal situation; however, we believe this is the best we can do at this time. Although some of the pools have already decided to remain closed for the summer, we want to enable our members to enjoy the pool to the extent possible. We have established a committee to make plans and evaluate our operations during this time of COVID-19. They will not only be evaluating how things are running during Phase 1, but also planning for additional steps we will need to take to open under Phase 2. Nevertheless, we realize the operation of the pool will not always run smoothly and so we ask for your patience as we try to work through this unprecedented time.
Please note that the Mosby Woods Swim Team hopes to offer some kind of Raider Clinics, a conditioning program for our experienced swimmers, once pool operations appear to be steady. Because the program will involve children, there will be more stringent guidelines that will be released prior to the beginning of the program.
On behalf of the Board,
Stay safe and healthy,
April 9th, 2020
Posted in the the April 2020 Mosby Woods Tattler
Whenever I sit down to write this article, I look at what I wrote in previous years to make sure that I don’t forget to make any important announcements; unfortunately, this year it is just a list of all the events we have already had to cancel or postpone: Happy Hour at Ornery Brewery, Outing to Barrel Oak Winery, Spring Cleanup (okay, I know nobody really misses this one!), Meet the Coaches, and Opening Weekend Picnic. Nevertheless, I do hold out hope that we will be able to open sometime in June. Only time will tell if this is just wishful thinking.
In the coming weeks, NV Pools will be cleaning and getting the pool ready to open. Some of you will wonder why we are spending the money to do this in a year in which it is possible we may be closed all season. It is not just to be ready in the hope that we can open, it is also to minimize the staining of the algae that would continue to grow in the pool during the summer months if it went untreated. This would cause more damage to the white coat (new last year) and cost us more in the long run.
I will encourage you to continue to sign up using eSoft and send in your membership fees, understanding we will refund any portion of the season we are not open. If you feel you cannot send in your membership fees under the current situation, please send us an email to let us know what your intentions are at email@example.com, so that we can plan accordingly
Swim team is waiting on more information from the NVSL about the start of the season. We are hopeful to offer some sort of season, even possible activities out of the water. If parents are interested in joining the swim team, they should email firstname.lastname@example.org.
We plan to open the pool as soon as it is considered safe to do so. As I’m sure you are all aware, the Governor’s direction currently pushes this date at least until the 10th of June. If we receive other news that affects the pool, we will make sure we send it out to all those on the membership and waiting lists.
Until we get to party at the pool once again, stay safe and healthy!